1. Introduction
Welcome to Hatch Beacon ("we," "our," or "us"). We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our applicant tracking system (ATS) and career platform services.
By using our services, you agree to the collection and use of information in accordance with this policy. If you do not agree with our policies and practices, please do not use our services.
2. Information We Collect
2.1 Information You Provide
We collect information that you voluntarily provide to us when you:
- Register for an account
- Submit job applications
- Upload resumes and other documents
- Communicate with us via email or contact forms
- Participate in surveys or provide feedback
This information may include:
- Name, email address, phone number
- Resume, cover letter, and portfolio materials
- Work history, education, and qualifications
- Professional references
- Any other information you choose to provide
2.2 Automatically Collected Information
When you access our services, we automatically collect certain information, including:
- IP address and browser type
- Device information and operating system
- Pages viewed and time spent on pages
- Referring website addresses
- Cookies and similar tracking technologies
3. How We Use Your Information
We use the information we collect for various purposes, including:
- Providing and maintaining our services
- Processing job applications and managing recruitment workflows
- Communicating with you about your applications and our services
- Improving our platform and user experience
- Analyzing usage patterns and trends
- Detecting and preventing fraud or security issues
- Complying with legal obligations
- Sending marketing communications (with your consent)
4. Information Sharing and Disclosure
4.1 With Employers
When you apply for a job through our platform, we share your application information with the relevant employer or hiring organization. This is necessary to facilitate the recruitment process.
4.2 Service Providers
We may share your information with third-party service providers who perform services on our behalf, such as hosting, data analysis, email delivery, and customer service. These providers are contractually obligated to protect your information.
4.3 Legal Requirements
We may disclose your information if required by law or in response to valid requests by public authorities (e.g., court orders, subpoenas).
4.4 Business Transfers
In connection with any merger, sale of company assets, financing, or acquisition of all or a portion of our business, your information may be transferred to the acquiring entity.
5. Data Retention
We retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.
For job applicants, we typically retain application data for 12 months after the application date, unless you request deletion or the hiring organization requires a different retention period.
6. Your Privacy Rights
Depending on your location, you may have the following rights:
- Access: Request access to your personal information
- Correction: Request correction of inaccurate information
- Deletion: Request deletion of your personal information
- Portability: Request a copy of your data in a portable format
- Objection: Object to processing of your personal information
- Restriction: Request restriction of processing
- Withdraw Consent: Withdraw consent where processing is based on consent
To exercise these rights, please contact us at contact@hatchbeacon.com
7. Data Security
We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:
- Encryption of data in transit and at rest
- Regular security assessments and audits
- Access controls and authentication mechanisms
- Employee training on data protection
- Incident response procedures
However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.
8. International Data Transfers
Your information may be transferred to and processed in countries other than your country of residence. These countries may have data protection laws that differ from those in your country. We ensure appropriate safeguards are in place to protect your information in accordance with this Privacy Policy.
9. Children's Privacy
Our services are not intended for individuals under the age of 16. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately.
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date. We encourage you to review this Privacy Policy periodically.
11. Contact Us
If you have questions or concerns about this Privacy Policy or our data practices, please contact us: